As the manager of a company, you know that keeping track of your assets manually is time-consuming and it is easy to make mistakes. That is why it is important for you to use an asset tracking software to automate tracking your assets. This will give you the opportunity to focus your time on more essential matters. Here are five reasons why asset and container tracking software is beneficial to your business.

1. Trusted Data

When using spreadsheets to manage asset-tracking, you can end up with corrupted data. It is easy to make mistakes when you have numerous formulas. Even the smallest mistake can make a dramatic difference in your data, which could lead to unfortunate consequences. It is monotonous to find and correct these mistakes and takes far too much of your valuable time. But with asset tracking software, you won’t have to worry about flawed data. The software sets up proper procedures and protocols to edit asset data and prevents users from accidentally making changes. It also makes it easy to allow only certain people to access specific asset information. This eliminates the possibility of an employee seeing something they shouldn’t or tampering with data.

2. Real-Time Tracking

Because records are quickly outdated, it is possible for assets to be double-booked. Additionally, spreadsheets do not leave an audit trail. That makes it harder to preserve the true asset count and keep the data in sync. If the data gets out of sync, it is likely to cause problems in efficiency and time-management for you and your employees. However, the software can track assets through barcodes and QR codes, increasing efficiency. This means that your employees can check equipment in and out easily while updating asset records. 

3. Central-Management System

Spreadsheets or physical records are easy to lose, misplace, or mis-file. Unlike spreadsheets, asset tracking software keeps all information related to your assets in one place. From one platform, you can find out and act on the possession, maintenance, and location of your assets. For instance, you can track maintenance of your assets and equipment by simply looking up the maintenance history. Here, you can schedule maintenance checks and sign equipment in and out of maintenance or service. In addition, you can procure new assets through vendor history, finding new vendors, and ordering new items.

4. Work as a Team

Spreadsheets are either shared completely with employees or not shared at all – there is no mid-way. But with asset tracking software, you can gather useful equipment and assets effortlessly. You can also select users to get access to that information. This ensures the right people are getting the right information, without sending useless information to employees who don’t require it. Because multiple users can use the software at one time, it encourages a team spirit and makes it easy to work together on a project. Finally, this software allows employees to readily update the asset information. You may also include relevant support documents to keep other team members informed.

5. Adaptable

Lastly, asset tracking software is far more adaptable than regular spreadsheets. The software will adjust to your needs and work for you. For instance, it can integrate with other software and create an uncomplicated way to get hold of assets, have a yearly audit, or set up retirement. With the software, you and your employees can receive immediate and long-term information about their assets. Above all, you can quickly generate reports like asset availability, levels of inventory, and asset usage with the templates provided on the software. It includes internal calendars to show availability of assets and lets users print out bar-codes for those assets.

Find out if automated asset and container tracking could help boost your efficiency. Speak with a Radley product specialist today.